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Bylaws of Association
CHAPTER A: DEFINITIONS
CHAPTER B: NORMATIVE STATUS, INTERPRETATION, AND LACUNA
1. NORMATIVE STATUS
2. INTERPRETATION
CHAPTER C: CLUB IDENTITY
3. THE CLUB
4. CLUB NAME AND ADDRESS
5. GOALS, PURPOSES, AND BASIC PRINCIPLES
CHAPTER D: MEMBERSHIP
6. REQUIREMENTS
7. PERMITTED TO PRESENT A PERSON AS A CANDIDATE TO JOIN AS A MEMBER OF THE CLUB
8. METHOD OF PRESENTING A CANDIDATE TO JOIN AS A MEMBER OF THE CLUB
9. ACCEPTANCE OF A CANDIDATE AS A MEMBER
10. MEMBERSHIP: CHARACTER, RIGHTS, AND OBLIGATIONS
11. DURATION OF MEMBERSHIP AND CANCELLATION OF MEMBERSHIP
CHAPTER E: INSTITUTIONS
12. FORUM OF PRESIDENTS
13. CLUB PRESIDENT
14. CLUB MANAGEMENT
15. CLUB PLENUM
16. ADMISSION COMMITTEE
17. AUDIT COMMITTEE
18. OTHER INSTITUTIONS
CHAPTER F: THE SERVICE ROUTES IN THE CLUB
19. THE CLUB ROUTE
20. THE COMMUNITY ROUTE
21. THE INTERNATIONAL ROUTE
22. THE PROFESSION ROUTE
23. THE YOUTH AND YOUNG ROUTE
24. THE PUBLIC AFFAIRS AND THE PUBLIC RELATIONS ROUTE
25. HEADS OF THE SERVICE ROUTES
CHAPTER G: THE CLUB’S MEETINGS
26. STANDARD MEETING
27. PARTICIPATION IN A STANDARD MEETING OF A NON-CLUB MEMBER
28. AGENDA AND SCHEDULES
29. NON-STANDARD MEETING
30. ATTENDANCE
31. PROTOCOL
CHAPTER H:
MISCELLANEOUS
32. ANNUAL PAYMENTS
33. VOTING METHOD
34. RESPONSIBILITY IN ROLE COMPLYING
35. INSTRUCTIONS ON AMENDMENTS AND ENTRENCHMENT
APPENDIX A: ADMISSION REQUEST FORM
APPENDIX B: ANNOUNCEMENT OF A NEW CANDIDATE
APPENDIX C: PROTOCOL FORMULA EXAMPLE FOR A STANDARD MEETING
APPENDIX D: PROTOCOL FORMULA EXAMPLE FOR A BUSINESS MEETING
APPENDIX E: ANNOUNCEMENT ON INTERNATIONAL GREETING
Chapter A: Definitions
“Law” – The Associations Law, 1980.
“Common Bylaws of Association” – As detailed in the first addition to the Law.
“Bylaws of Association” – This document, after being legally approved.
“The Club” – The Rotary Club Association Stella Maris Haifa (R.A.).
“President” – President of the Club.
“Management” – As defined by the “Committee” Law.
“Board Member” – A member of the Management as defined by Law.
“Club Plenum” – As defined by the “General Assembly” Law.
“Member ” – A registered member of the Club in the “Members’ Register” as defined by Law.
“Members of the Club” – The members registered in the “Members Register” as defined by Law.
“Rotarian Year” – An annual period, beginning on July 1 and ending on June 30 of the successive year.
“Standard Meeting” – The meeting of the Club Plenum that will be convened at 20:15 every Thursday, of the second week and the fourth week of the month, throughout the Rotarian Year.
“Non-Standard Meeting” – A meeting that is not a “Standard Meeting” as defined in the Bylaws.
“Business Meeting” – A Standard Meeting of the Club Plenum, which the Club Management has described as a “Business Meeting,” and in which only matters related to the Club Management will be on the agenda.
Chapter B: Normative Status, Interpretation, and Lacuna
1. Normative Status
A. Law will construe this Bylaws as a contract between the Club and its members and among the Club’s members themselves.
B. In case of contradiction between the Bylaws and the Constitution of the International Rotary Organization, the Constitution of the International Rotary Organization shall prevail as the English-language formula. This is provided that there is no contradiction between the Bylaws of the International Rotary Organization and the Law provisions.
C. This Bylaws replaces the Common Bylaws of Association.
2. Interpretation
A. The Bylaws’ male language should be interpreted as female language as well.
B. In any event of a lack of regulations in the Bylaws, the Common Bylaws of Association provisions will apply.
C. The provisions and regulations of this Bylaws should be interpreted in the spirit of the English Constitution and the rules of the International Rotary Organization.
D. Doubt has arisen regarding the significance of the provisions of the Bylaws; the Management will interpret them in the spirit of the English Constitution and the rules of the International Rotary organization.
Chapter C: Club Identity
3. The Club
A. Following the Authorization and the Charter letter, dated 03/01/2018, delivered to the Club on 19/01/2018, the Club was accepted into the International Rotary Organization, as club number 88978, in District 2490 (Israel).
B. Within the frame of its operation, the Club is subject to the procedures and regulations of the International Rotary Organization.
C. The Club is a registered association, dated 05/06/2019, and number 580682813 (hereinafter: the registration certificate).
D. The Club is a voluntary social club based on the membership of leading leaders and professionals in their field of expertise and practice in society.
4. Club Name and Address
A. The name of this organization is “Rotary Club Stella Maris Haifa.”
B. The Club’s address is: as registered with the Registrar of Associations.
5. Goals, Purposes, and Basic Principles
A. The Club’s main objectives are listed on the registration certificate and include the promotion of voluntary activities for the community in various social fields. This is done by elevating businesses and the mutual interests of the club members.
B. As a Rotary Club, the Club works to encourage and nurture the ideal of service as a foundation worthy of entrepreneurship, and in particular, to promote and foster the following values:
(1) Developing acquaintances as an opportunity to provide service;
(2) Maintaining a high ethical standard in business and profession; recognizing the high value of influential professions; recognizing, respecting, and valuing every profession as a foundation and opportunity to serve society;
(3) Applying the ideals of service in the personal, business, and social lives of the Rotary members;
(4) Promoting international understanding, goodwill, and peace through the global alliance of professionals and professionals connected to the ideal of service.
Chapter D: Membership
6. Requirements
A. Every person who on the day of his candidacy turned 27 years old;
B. The applicant is of good character and has a professional and/or social and/or proven public reputation.
7. Permitted to Present a Person as a Candidate to Join as a Member of the Club
A. The candidate himself.
B. A member of the Club.
C. A Rotary club member who is not a member of this Club.
8. Method of Presenting a Candidate to Join as a Member of the Club
A. Candidacy to join as a member of the Club will be submitted in writing directly to the President. The presentation letter will include an “Application Form” as outlined in Appendix A of the Bylaws.
9. Acceptance of a Candidate as a Member
A. The President will Chair the admissions committee.
B. The admission committee will review the candidate’s application and decide whether to accept or deny it.
C. If the admission committee is in favor of the applicant, it will present its reasoned recommendation, in writing, for the Club Management’s final approval.
D. The Club Management will review the applicant’s nomination and the recommendations of the admissions committee. After allowing the Board members to express their views for or against the nomination, a decision will be made to approve or reject the recommendations. The Board’s decision will be made by way of an open vote at the successive Board meeting.
E. Had the Club Management Board approved the recommendations of the admission committee to endorse the candidate as a member, the President will bring the nomination, the recommendations of the admissions committee, and the approval of the Management to the attention of the club members by sending them a “Notice of a New Candidate” as outlined in Appendix B of the Bylaws.
F. Any club member’s objection to the candidate’s admission is to be announced, reasonably, in writing or orally, to the President, within seven days of the publication of the notice under Appendix B. Such notification must, in any case, be elaborated.
G. As stated, an objection was presented, the President will deliver it, including the reasons underlying it, anonymously, for a vote in one of the Club’s business meetings.
H. The absence of any objection will be construed as an approval of the Club Plenum to admit the candidate as a member. Further to this approval, the President will invite the candidate to the first Standard Meeting as a member and award him a Rotary Pin. The new member will present himself to the Club Plenum.
I. Had a candidate been accepted as a new member, the Club Management will update the Members’ Register, Rotary Israel, and Rotary International; a mentor from the Club members will accompany the new member during his first year of membership.
10. Membership: Character, Rights, and Obligations
A. Membership in the Club is personal, non-transferable, and not heritable.
B. Membership warrants the member to participate in all Club Plenum meetings and their various activities.
C. A member acknowledges, agrees with the regulations and the Bylaws, and the rules of the International Rotary Organization.
D. A Club member is obliged to:
(1) Pay the annual fees within 30 days as of the start of a Rotarian Year.
(2) Pay the participation fee at a Standard Meeting, as specified in this Bylaws.
(3) Pay the participation fee in the Club’s activities in which he participates and that are not a Standard Meeting.
(4) Wear the Rotary pin at all Club meetings and activities.
(5) Within the Club’s framework, Act, to promote goals and purposes of the Rotary Movement in general and the Club in particular.
(6) Attend at least 50% of the Club meetings in any given six-month period.
(7) Attend the Club’s annual gala event.
E. A Member is not allowed to be simultaneously a member of another Rotary Club, including a Rotaract club.
11. Duration of Membership and Cancellation of Membership
A. The Membership will continue as long as the Club exists. The membership will be void upon the member’s retirement or non-compliance with the competency conditions outlined in this Bylaws or following a breach of the obligations outlined in this Bylaws.
B. Had the Club Management decided to terminate the membership of a member, the decision will be presented to the Club Plenum’s final approval.
C. The majority required for a decision to terminate membership is two-thirds. This majority is needed at both the Board meeting and the Club Plenum meeting.
D. The membership of a member of the Club will not be revoked but in giving notice to the member of the object of the decision, a reasonable time in advance.
E. Unless he renounced this, a member does not leave the Club unless he has been given an adequate opportunity to present his case to the Club Management and the Club Plenum.
F. The Club Management will update the Members’ Register and inform Rotary Israel and Rotary International that a member’s membership has been revoked.
Chapter E: Institutions
12. Forum of Presidents
A. The Forum of Presidents shall be composed of the Club’s presidents in the past, the present, and the future.
B. In addition to any other norm that appears in this Bylaws, the Forum of Presidents shall meet upon the request of any of the Forum’s members.
C. It is within the Forum of Presidents’ power to ensure the Club’s proper Rotarian administration, among other things, by accompanying the Club’s President in his Rotarian Presidential year. As such, the Forum of Presidents shall serve, among other things, as attending and consulting forum to the Club’s President.
13. Club President
A. The Club President is elected for this position by the Club members in secret and equal elections no later than December 31 for a given Rotarian Year.
B. Had there been one candidate for the position of the Club President, his candidacy will be confirmed by the Club Plenum without a need for a vote of confidence.
C. The President will take office for a full Rotarian Year.
D. The President will manage the Club according to his understanding, ability, and skills to fulfill the Club’s establishment’s purposes and objectives.
E. At any meeting and/or activity and/or event of the Club where the President will not attend, the Club’s President of the previous year will take over. If the latter is also unable to participate, the President of the prior year will fill in, and so on. Were all these unable to fill the President’s seat, the President-elect will do so. Otherwise, the President will assign a Board member.
14. Club Management
A. The Club Management is the Club’s managing body.
B. The President serves as chair of the Club Management.
C. Board members are the ones who were selected and appointed by the President.
D. Board members will be selected from within the Club members.
E. The President will appoint the Secretary, Treasurer, and heads of different routes from within the Club Management.
F. The Club Secretary will fulfill any tasks imposed on him by the President to address the Club’s administrative affairs, including its proper Management.
G. The Club Treasurer will manage the Club’s financial affairs to work it correctly by the provisions of the Law, and he will fulfill any task imposed on him, in this context, by the President for the proper management of the Club as well as for the performance of functions relating to his scope of care.
H. In addition to the Board members selected by the President, the Board will be joined by the President who served in the previous Rotarian Year as an accompanying and advisory member, and the President-elect for the following period as a concurrent member to prepare him for the position.
I. Board members will hold their positions for a full Rotarian Year. A Board member has been vacated; for whatever reason, the President is entitled to appoint another Club member in his place.
J. Management will implement the President’s policy to fulfill and promote the Club’s establishment’s purposes and objectives. They will do so according to their understanding, abilities, and skills.
K. Management will manage the Club’s affairs in accordance with the President’s policies. It will have any authority not outlined in the Law or regulations for the Club Plenum or other institutions from the Club’s institutions.
L. The legal quorum for convening the Board meetings is half the Board members, including the President.
M. Unless otherwise determined, the majority required at the Board meetings is most of those present at the meeting.
N. In any case of equal votes, the President will have a double voice.
O. Except for accepting new members and terminating the membership of Club members, Management decisions are final.
P. The Board meetings will be documented in a duly deeded protocol.
15. Club Plenum
A. The Club Plenum consists of members duly admitted to the Club, registered in the Members’ Register, and fulfilled their obligations under these regulations.
B. Unless otherwise determined, the majority required at Club plenary meetings is most of those present at the meeting.
C. In any case of equal votes, the President will have a double voice. This provision will not apply concerning a vote relating to the election of the President or a vote about the change in the Bylaws.
D. No proposal for a vote will be brought before the Club Plenum before it was first presented to the Club Management and addressed by it. A proposal for a vote was brought before the Club Plenum without it being brought first before the Management, members would refrain from voting on it, and the proposal would be forwarded to Management.
E. Club Plenum meetings will be documented in a duly deeded protocol.
16. Admission Committee
A. The President will appoint members of the admissions committee, and he will chair it.
B. Members of the admission committee will be selected from among the members of the Club. The committee must include the Club Secretary and at least one former President as members.
C. The admission committee will discuss a candidate seeking to join as a member of the Club and brought before it by the Club’s President.
D. The admission committee will review the nomination and decide on the applicant’s acceptance or non-acceptance as a Club member.
E. To make its decision, the admission committee will meet with the applicant, among other things, to get to know him, as a member of the Club, examining the potential for his contribution to the Club, presenting the objectives and purposes of the Rotary Movement and presenting the Club’s activities and providing an opportunity for the candidate to ask questions and get answers about the Rotary motion in general and the Club in particular.
F. The admission committee believed that the applicant deserved to be accepted as a Club member would bring its reasoned recommendation, in writing, for approval before the Club Management.
G. The legal quorum for convening the admission committee is the presence of two members, including the President.
H. The majority required in the admission committee meetings is the majority of those present at the meeting.
I. In any case of equal votes, the President will have a double voice.
17. Audit Committee
A. The Club Plenum will choose the audit committee, and its members will be within the Club members.
B. No one will serve at the same time as a member of the Club Management and as a member of the audit committee.
C. Members who are listed in the Law are denied to serve as members of the audit committee.
D. The audit committee will consist of at least four members, with one member as a former president serving as chairman of the committee.
E. The powers of the audit committee are detailed in the Law.
18. Other Institutions
A. The President is empowered to assign any member of the Club who is a Board member, with the consent of such member, to take any concrete executive action to promote the effective and successful operation of the Club.
B. The President is empowered to assign any member of the Club who is not a Board member, with the consent of such member, to take any concrete executive action to promote the effective and successful operation of the Club.
Chapter F: The Service Routes in the Club
19. The Club Route
A. Fostering the value of alliance and brotherhood among the Club members.
B. Empowering the Club’s social activities and maintaining cohesion and alliance among the Club members.
C. Encouraging, nurturing, and promoting the purposes and objectives underlying the Rotary Movement among the Club members.
20. The Community Route
A. Initiating and nurturing ties between the Club and the community in general and the Haifa community in particular. This is to promote and fulfill the purposes and objectives underlying the basics of the Rotary Movement.
B. Creating and promoting relationships between the Club members and organizations working for the community in the spirit of the values and principles of the Rotary Movement.
21. The International Route
A. Promoting international activities of the Club, including participation in international conferences, applying for international grants.
B. Fostering ties between the Club and the International Rotary Organization.
C. Initiating, promoting, and nurturing alliance relations between the Club and Rotary clubs in the world.
D. Preparing the international greeting at the Club’s meetings – be these as Standard Meetings as Non-Standard Meetings – including contacting the greeted clubs.
22. The Profession Route
A. Encouraging and increasing professional collaborations between the Club members.
B. Encouraging and increasing professional collaborations between the club members and other Rotary club members.
C. Increasing professional ties between the Club members and relevant professional organizations in the community.
D. Sharing with the Club relevant professional information.
23. The Youth and Young Route
A. Initiating and promoting the Club’s activities for the benefit of youth and young people in the community.
B. Fostering ties between the Club and youth movements that work for the benefit of the community, including promoting the values and principles of the Rotary Movement.
C. The Club’s integration into projects dealing with youth promotion and cultivation, such as the Young Speaker’s Project.
D. Sharing youth and young people in the Club’s activities.
24. The Public Affairs and the Public Relations Route
A. Responsibility for the Club’s media array.
B. Responsibility for internal organizational communication between club members.
C. Increased awareness among the community about the Club’s activity.
25. Heads of the Service Routes
A. The heads of the service routes are the President’s deputies, and the President will appoint them from among the Board members.
B. To fulfill his duties, the President will appoint, with the consent of the head of a service route, committees composed of the Club members, including from among the Board members, to address and promote issues within the jurisdiction of the head of the particular route.
C. Heads routes are authorized, and the proper cases even must cooperate on issues within overlapping premises of authority.
Chapter G: The Club's Meetings
26. Standard Meeting
A. A Standard Meeting of the Club Plenum will take place on Thursday at 20:15 and end at 21:45, the second week and the fourth week of every month, at the Colony Hotel, which has the address: 28 Ben Gurion Blvd., Haifa, 3502322.
B. Notwithstanding the aforementioned in S.C. (A), the Club Plenum will not convene in August for the Rotarian Year, defined as a summer vacation.
C. Notwithstanding the aforementioned in S.C. (A), the Club Management is entitled not to hold a full-fledged meeting of the Club Plenum; and this is due to an unexpected holiday or event.
D. During a Rotarian Year, the Club Management will define at least two full-fledged meetings as “business meetings.”
E. A Standard Meeting can be a regular meeting or a business meeting.
27. Participation in a Standard Meeting of a Non-Club Member
A. In addition to the Club members, at a regular meeting following may attend:
(1) Members of another Rotary club in Israel or abroad.
(2) A member of the Club invited a guest.
B. A business meeting will be attended only by members of the Club. The President may invite a non-member of the Club to a business meeting if he believes that his presence will contribute to the subject of the business meeting.
28. Agenda and Schedules
A. The Standard Meeting agenda and schedules will be as below:
(1) Dinner at 20:15.
(2) The meeting opens at 20:45, by the President’s traditional bell ringing.
(3) A rotary ritual.
(4) The meeting plan.
(5) End of meeting and Secretary report.
(6) Locking down the meeting, at 21:45, by the President’s traditional bell ringing.
B. A Rotary ceremony will be conducted by the President and will include the following elements in the hereinafter order:
(1) Greetings to the reception.
(2) Wisdom of the week.
(3) Friendship greetings.
(4) International greeting.
(5) Rotary information.
C. The person in charge of this week’s wisdom will record this week’s wisdom in writing, including the Club member’s name who delivered the wisdom and the date of its presentation.
D. The international greeting will include the following details: the name of the Club, its address (city and country), the year of its founding, the President’s name in position, the number of club members, and the Club’s significant projects. As each time after the meeting, it is the responsibility of the head of the international route to send the greeted Rotary club a “Notice of International Greeting,” in accordance with the wording outlined in Appendix E of the Bylaws.
E. The end of the meeting and the Secretary reporting will include a report of the number of members who attended the meeting, including percentages and an update regarding the day, time, and subject of the next meeting.
F. The Standard Meeting included a lecturer, the President, or any Club member designated, will present the lecturer, and at the end of his lecture, he will be thanked. For this purpose, “Lecturer” whether he is a member of the Club or not.
29. Non-Standard Meeting
A. The Club Management is entitled to convene the Club Plenum at any time for a Non-Standard Meeting and must do so in cases outlined in the Associations Law.
B. A Non-Standard Meeting can be a regular meeting or a business meeting.
C. A Non-Standard Meeting will be conducted like a full-fledged meeting, on a day and when it will be scheduled to do so.
30. Attendance
A. The Club member must attend at least 50% of the Club meetings in any given six-month period.
B. The Club member would be deemed to have attended the meeting if he attended for at least 60% of the meeting time.
C. The Club member who attended another club meeting 14 days before or after the Club meeting from which he was absent, and invented such confirmation, will be deemed to be fulfilling the obligation to attend the meeting from which he was missing.
D. The Club Secretary will keep an attendance logbook for the Club members.
31. Protocol
A. According to the “Standard Meeting Protocol Formula Example” listed in Appendix C of the Bylaws, a standard meeting protocol will be edited.
B. According to the “Standard Meeting Protocol Formula Example” listed in Appendix D of the Bylaws, a business meeting protocol will be edited.
Chapter H: Miscellaneous
32. Annual Payments
A. Each member of the Club will pay within 30 days of the start of a Rotarian Year – namely, until July 30 for a Rotarian Year – the annual payments, as will be determined by the Management from time to time.
B. The annual payments will include membership fees – as set forth by the Management and approved by the Club Plenum – which consists of the personal tax to the International and District Rotary and the annual donation to the Rotary International Fund.
33. Voting Method
A. Unless otherwise established in the Bylaws, wherever a vote is required, it will be an open-visible vote.
B. The President will do the procedures for holding an open or covert ballot.
34. Responsibility in Role Complying
A. In complying with their roles, officials in various fields will be responsible before the President and the Club Management.
B. Each official will submit to the President and the Club Management an annual work plan (Rotarian Year) until and no later than August 31 of that year.
35. Instructions on Amendments and Entrenchment
A. A Club member will submit a proposal to amend the Bylaws to the Club Management.
B. The Bylaws provisions should not be amended except by a majority of two-thirds of the Club members, in a Standard Meeting designated for this purpose, to which the Club members were invited with 14 days’ notice, when the invitation included the amendment proposal, including its explanation, as well as any other relevant documents.
Appendix A: Admission Request Form
I am the undersigned _______________; with I.D. number____________________________
I herebyannouncemydesiretojoinasamemberof the Rotary Stella MarisHaifaClub, and hereby undertakes to accept the Club’sregulations, the Bylaws and the rules of the International RotaryOrganization,andthefollowingobligations:
- Topaytheannualpayments within 30 days ofthestartofaRotarianYear,namely,until July 30 fora Rotarian
- Paytheparticipationfeeata Standard Meeting,whichI
- PaytheparticipationfeeintheClub’s activitiesinwhichIparticipateand a Non-Standard
- WeartheRotarypinatallClubmeetingsand
- Withinthe Club’s framework,topromotegoalsandpurposesoftheRotary Movement ingeneralandtheClub in
- To attendatleast 50% of the Clubmeetingsinanygivensix-month
- To attendtheClub’sannualgala
Personal Information
- Full name (including father’s name) ________________; 2. I.D. ________________
- Dateofbirth__________________; 4. Anniversary__________________________
- FullResidentialAddress_______________________________________________
- CurrentJob ______________________;7.Previouswork_____________________
- LandlineNumber _______________;9.CellPhoneNumber ____________________
- E-mailAddress: ____________________________________________________
Date:__________________________ Signature _____________________________
The recommendation of a Clubmember:Iamtheundersignedherebydeclarethattheapplicationaboveispersonallyknown to meandthatIrecommend accepting him as a Club member.
Club member name: __________________________ Signature: _______________________
Appendix B: Announcement of a New Candidate
Date: ___________________
To:
Dear Honorable Club Members
By e-mail
Here
Dear Members,
Subject: Announcement of a new candidate to join as a member of the Club
I would like to update you that Mr./Mrs. _______________________ (hereinafter: the Candidate), residing in ___________________________________, and working as ______________________________, has applied to join as a member of the Club and this is on the recommendation of the Club member, Mr./Mrs. ________________________.
After the admission committee met the applicant and examined his/her candidacy, it recommended that the Club Management accept him/her as a member of the Club as a worthy candidate; the Management discussed and approved the nomination. Everything, as detailed in accordance with the regulations.
A Club member who objects to the joining of this candidate as a member of the Club is entitled to present it, commonsensically in writing or orally, to the Cub’s President within seven days. As stated, an objection was introduced, the President of the Club will present it, including the reasons underlying it, without specifying the name of the objection presenter, for a vote in the Club Plenum. This is at one of the Club’s business meetings.
No such objection has been submitted; this constitutes approval of the Club Plenum to join the candidate as a member of the Club; the President will invite the candidate to the earliest Standard Meeting as a member of the Club, and Rotary pin will be awarded to him/her, and s/he’ll present himself/herself to the Club Plenum.
Sincerely Yours
And with Fondest Regards,
(-)
President of the Club
Appendix C: Protocol Formula Example for a Standard Meeting
Date __________________ Meeting No. _________________
Lecture Topic: ________________________ Lecturer’s Name¬¬¬¬¬¬¬¬¬_______________________
1. Ringing the bell and opening.
A. Good evening, I am pleased to open meeting No. _____ for the ____ Rotarian Year
B. Congratulating lecturer Mr./Mrs. _____________ (invite the lecturer to join the presidential table) ___________________________________________________
2. Welcoming Greetings – I am delighted to welcome:
A. The Former Governers _________________________________________________
B. The Rotarian/s from abroad _________________ from Club ____________________
C. The Rotarian/s from Israel __________________ from Club ____________________
D. Guest/s _________________________ of the Club Member ____________________
E. Others _____________________________________________________________
F. A member who returned from abroad or who recovered from an illness _____________
3. The Rotary Ceremony:
A. Week Wisdom of the responsibility of Rotarian ____________ to be delivered by Rotarian _______________
B. International Greeting of the responsibility of Rotarian ____________ to be delivered by Rotarian ________________________________________________
C. Friendship Greetings by Rotarian __________________________________________
D. Rotary information by __________________________________________________
4. Announcements:
A. President ____________________________________________________________
B. Secretary ____________________________________________________________
C. Other _______________________________________________________________
5. This Evening’s Lecture
A. Subject of this evening’s Lecture___________________________________________
B. Introducing the Lecturer _________________________________________________
C. Please, the Lecture _____________________________________________________
D. Questions to the Lecturer ________________________________________________
E. Thanks to the Lecturer __________________________________________________
6. End of the Meeting:
A. Attendance report by the Club Secretary: number of members who attended the meeting ________; Percentage of Attendance % ___________
B. The next meeting will take place on __________ day, at _______, Subject _____________________________________________________________________
7. Locking down the meeting: I am honored to lock down the meeting “ringing” session, good night, and goodbye.
Protocol Editor Signature:__________________________
Appendix D: Protocol Formula Example for a Business Meeting
Date _________________ Meeting No. _________________
1. Ringing the bell and opening.
2. Good evening, I am pleased to open meeting No. ______ for the Rotarian Year _______
3. The Rotary Ceremony:
A. Week Wisdom of the responsibility of Rotarian __________ to be delivered by Rotarian ______________
B. International Greeting of the responsibility of Rotarian ____________ to be delivered by Rotarian ________________________________________________
C. Friendship Greetings by Rotarian ________________________________________________________
D. Rotary information by ________________________________________________________________
4. The President’s reports from the Club Board meeting: ____________________________________________
5. The Secretary reports: ____________________________________________________________________
6. The treasury reports: _____________________________________________________________________
7. Reports by heads of the routes and the heads of the committees: ___________________________________
8. Free discussion and expression of opinions by the Club members: ___________________________________
9. General: ______________________________________________________________________________
10. President Summary and Special Announcements: _______________________________________________
11. End of the Meeting:
A. Attendance report by the Club Secretary: number of members who attended the meeting ________; Percentage of Attendance % ___________
B. The next meeting will take place on __________ day, at _______, Subject _________________________________________________________
12. Locking down the meeting: I am honored to lock down the meeting “ringing” session, good night, and goodbye.
Protocol Editor Signature:_____________________
Appendix E: Announcement on International Greeting
Date: ______________________
To:
The Honorable President
Mr./Miss _____________
President of Rotary Club ________________
(City, Country)
via E-mail: _________________
Dear Sir/Madam,
In re: International Greetings
My name is ____________________, Chairman of the International Route at the Rotary Club Stella Maris Haifa, Israel (Zone 2490).
I am delighted to inform you that during our Club meeting on ___________________, we dedicated our international greetings to your rotary Club. In delivering the international greetings, we emphasized ____________________________.
Our Rotary Club, which was established in 2018, is the only Arabic speaking rotary club in the city of Haifa in Israel, presided by ______________ (year) and consisted of _______ members, all are leading figures in their fields of profession/Occupation, who are devoted to values and principles of Rotary International, including the contributing to the community.
We look forward to establishing a Rotarian relationship between our club and your club, hoping to host you in our club soon.
Sincerely Yours,
(-)
Chairman, The International Route
